We’re recruiting for a new treasurer
We are looking for someone to join our trustee board as treasurer.
We require a treasurer who can demonstrate commitment and integrity in advising the board on the charity’s financial matters, and maintaining financial control. Responsibilities include presentation of the management accounts at quarterly board meetings, and chairing the finance committee of the board. The role will involve a mix of working from home and the office, and attending meetings. You will have a close relationship with the chair, deputy chair and chief executive and have contact with other trustees as well. This person should be a qualified accountant.
The Trustee Board meets 5 times per annum and the Finance Sub-Committee meets 4 times per annum
Treasurer role profile
The treasurer is an officer of the trustee board and not a paid worker. The role of the treasurer is to ensure that all the finances and the supporting financial control systems are robust and compliant with relevant regulations. He / she prepares regular financial reports monitors cash flow, prepares year-end statutory accounts, forecasts, budgets, and financial strategic plans. Day-to-day management of the charity is the responsibility of the chief executive but always within limits agreed by the trustee board as recommended / monitored by the treasurer.
The duties and qualities outlined below are in addition to the general trustee role.
Main duties and responsibilities
- Reconcile all bank accounts quarterly
- Write up the books using Quick Books and ensure integrity of data
- Prepare quarterly management accounts and year end accounts
- Ensure that accounts are prepared at year-end in compliance with the Charities SORP (FRS102), the Charity Commission, The Charities Commission and the Companies Acts, and making arrangements for them to be independently examined, as required by the Charity Commission
- Provide copies of the signed annual accounts to the Hon. Sec for filing with the Charity Commission and Companies House within statutory timescales
Budgets and planning
- Prepare budgets annually and obtain trustee board sign off each April
- Review and update forecast of annual outturn
- Prepare and submit annually a three year financial business plan
Financial control and compliance
- Comply with the financial policies and procedures of the charity
- As an Information Asset Owner you have a responsibility to comply with Information Assurance and GDPR policies and requirements
- Liaise with the CEO to prepare costings for funding bid applications per the agreed limits
- Ensure capital expenditure authorisations and limits are followed. Prepare expenditure justifications where appropriate
- Ensuring that money received is only spent on the purposes for which it was given, and, where required, ensuring that reports and accounts demonstrating this are submitted to funders
- Submit financial reports to Citizens Advice as required and meet financial obligations of CA Membership Scheme
Relationship with the chair and trustee board
- Provide financial advice as required to the chair and trustee board
- Guiding and advising the board in the approval of budgets, accounts and financial statements, within a relevant financial policy framework
- Keeping the board informed about its financial duties and responsibilities
- Advising on the financial implications of the charity’s strategic plans and key assumptions in the operational plan and annual budget
- Ensuring that all board members have a clear understanding of the accounts presented at meetings and the implications that they reveal
- Ensuring that a realistic budget is produced which meets all the charity’s needs and that there is an appropriate reserves policy
- Presenting the accounts at the AGM and drawing attention to important points in a coherent and understandable way
- Liaising with the chief executive about financial matters
Chair Finance sub committee
- Conduct the meetings quarterly, organise minute taking and circulation thereof.
- Ensure committee complies with terms of reference set by the main trustee board
- Review all financial reports prior to release to the trustee board
- Review financial policies and procedures annually
- Provide input to the risk register process
- Review and update cheque signatory and electronic payment authorising panels
- Act as key contact on the main bank accounts
- Transfer money between savings bank accounts to optimise interest income
- Maximise the interest on savings by comparing available interest rates.
- Act as relationship manager with the payroll provider
- Act as co-ordinator between the chief executive and the payroll bureau regarding monthly salaries.
- Set up electronic banking payroll payments
- Manage relationship with pension provider and ensure timely payment of monthly contributions.
Personal skills and qualities
- You have recognised professional financial qualifications or experience
- You have experience or knowledge of charity finance, fundraising and pension schemes
- You are familiar with Quick Books accounting systems and spreadsheets
- You have the skills to analyze proposals and examine their financial consequences
- You can report and communicate complex issues
- You can work collaboratively to achieve the goals of the charity
- You are prepared to make unpopular recommendations to the board
- You have the ability to work to timetables and deadlines
- You have the time and flexibility to respond to the demands of the charity
- You are willing to provide advice and guidance on financial matters
- You can work effectively as part of a team
- You are prepared to operate within the principles of the CAB service ie: confidentiality impartiality, and independence and a personal commitment to equal opportunities
- You have a genuine interest in the work of the charity, its ethos and are willing to uphold the values of Citizen’s Advice
- You represent Citizens Advice professionally at all times.
If you would like to apply, please download a Volunteer Application Form and return to email@example.com